Creating Payment Proposals

To create a payment proposal:

  1. Navigate to the Payments Lightning page and click New.
  2. In the New Payments window, complete the applicable fields. For more information about the payment fields, see Payment Fields Lightning Experience. The Payment Details tab is auto-populated with the information provided in the New Payments page and the transactions are loaded based on the filter criteria specified previously in the Payment details template.
  3. [Optional] If there are no transactions available in the proposal, then in the Line Items tab, click Add Items to Proposal . In the Add Payment Lines window that opens, select one or more transaction items to add to the proposal. You can search for the transactions by providing few letters or words in the search area. You can also provide transaction or invoice numbers in the search area. You cannot add invoices that are on hold to a proposal.
  4. [Optional] You can also retrieve transactions into a proposal at this stage. To do this, in the Add Payment Lines window, click the icon.

    The transactions which were not included previously are retrieved. These transactions were not included in the proposal as they did not meet the payment template requirements. The retrieved transactions are not selected. This way you can identify the transactions that were previously added and those that are retrieved. You can select the required retrieved transactions to include in the payment proposal. You can also deselect transactions if you want to remove them from the proposal.

  5. Click Save to include the transactions to the proposal or Cancel to return to the Payment Line items tab without saving the changes. When the line items are included in the proposal, it is moved to the "Proposed" status.
  6. Click Prepare Electronic to process electronic payment for the payment proposal. The proposal is moved to "Ready to Post" status after the electronic payment is processed. If any payment is rejected by the Bank, you need to remove those lines from the proposal before posting and matching the document.
  7. [Optional] In the Payment Lines tab, click Remove Accounts from Proposal. In the Remove Accounts from Proposal window, select one or more accounts that you want to remove from the proposal. Provide a reason for removing the accounts from the proposal.
    Note: You can only remove accounts from proposal when it is in "Ready to Post" status.
  8. Click Post & Match to post and match the payment proposal. The proposal moves to the "Posting" status. The posting and matching of payment happens in the background. You receive an email when the process completes. The proposal is now moved to the Matched status. The accounts associated with the proposal will either have "Paid" or "Discarded" status.
  9. [Optional] At this stage, you can also choose to cancel the payment. For more information, see Canceling Payments in Lightning Experience.